🎯 Digz Placements – Comprehensive Privacy Policy

 

Effective Date: [November 7, 2023]

Digz Placements (“we,” “us,” or “the Company”) is committed to protecting the privacy and confidentiality of the personal information belonging to job seekers (candidates) and client organizations. This Privacy Policy details the types of data we collect, how it is processed, protected, and the rights of individuals concerning their personal and employment-related information.

1. Scope and Application

 

This policy applies to all personal data collected by Digz Placements through our website, application forms, professional networking platforms, direct communication, and during the recruitment process.

2. Information Collection and Categories

 

We collect and process various categories of information necessary for providing recruitment and placement services:

Category of Data Examples of Data Collected Purpose of Collection
Personal & Contact Data (PII) Name, date of birth, gender, marital status, address, phone number, personal email address, photographs, and passport details (if required for international placement). Identification, communication, and basic profile creation.
Professional & Employment Data Educational history (degrees, institutions), employment history, job titles, salary expectations, resumes/CVs, references, professional certifications, and interview notes. Candidate matching, suitability assessment, and submission to clients.
Sensitive Data Information regarding nationality, visa status, work authorization, or health data (if relevant to job requirements or accommodations). Legal compliance, work eligibility verification, and reasonable accommodation requirements.
Technical & Usage Data IP addresses, device identifiers, browser type, and data collected via cookies regarding activity on our website or job portal. Website performance, security, and service optimization.
Client Organization Data Contact details of hiring managers, job descriptions, organizational structure, and hiring requirements. Service contract execution and targeted candidate sourcing.

3. Legal Basis for Processing

 

We process your data based on the following legal grounds:

  • Consent: We rely on your explicit consent when you submit your resume or apply for a job through our platform. You provide consent for us to process and share your data with prospective employers.

  • Contractual Necessity: Processing is necessary to fulfill our service contract with you (the candidate or the client organization) to provide placement services.

  • Legitimate Interests: Processing is necessary for our legitimate interests, such as verifying professional credentials, improving our matching algorithms, and performing internal business analysis.

  • Legal Obligation: Processing is necessary to comply with employment laws, tax laws, and anti-discrimination regulations.

4. Permitted Uses and Disclosures

 

We use and disclose your information primarily for the following purposes:

  • Placement Services: Sharing your resume, professional details, and interview summaries with client organizations for specific job opportunities, with your implied or explicit consent.

  • Verification and Vetting: Using data to perform background checks, verify references, and confirm educational qualifications (often through third-party agencies).

  • Communication: Sending job alerts, interview confirmations, career advice, and administrative messages.

  • Service Improvement: Analyzing placement success rates and candidate flow to enhance our recruitment methods.

5. Data Security and Confidentiality

 

  • Confidentiality: We maintain strict confidentiality over sensitive career and salary information. We only share candidate PII and resumes with clients who have signed a service agreement with us.

  • Technical Measures: We employ robust technical and organizational safeguards, including data encryption, secure database storage, and access controls to protect data from unauthorized access, loss, or disclosure.

  • Data Retention: We retain candidate data for a period necessary to continue providing relevant placement services and to satisfy legal documentation requirements (e.g., maintaining records of placements made). You may request the deletion of your profile at any time, subject to legal retention mandates.

6. Your Rights Regarding Your Data

 

As a data subject, you have the right to:

  • Withdraw Consent: Withdraw your consent for us to process your data at any time (this may limit our ability to provide placement services).

  • Access: Request access to the personal data we hold about you.

  • Rectification: Request correction of any inaccurate professional or personal data in your profile.

  • Erasure: Request the deletion of your personal file, subject to our legal obligations to retain certain records.

7. 📢 Notification and Communication Consent

 

By accepting this policy, you acknowledge and consent to receive notifications and promotional communications from us through various channels, including but not limited to email, mobile push notifications, SMS, RCS (Rich Communication Services), WhatsApp, or any other digital communication platforms.

If you prefer not to receive such updates or marketing communications, you may opt out by contacting us at info@digzplacements.xyz.